Privacy Policy - Legalwrite

Effective Date: January 1, 2026

Legalwrite (“we,” “our,” or “us”) values your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your information when you interact with our website (http://legalwrite.io) and our content creation services.

1. Information We Collect

Personal Information You Provide:

Contact information (names, email addresses, phone numbers) submitted via our website forms
Business information provided during service inquiries or onboarding
Content materials, brand guidelines, and project briefs submitted for content creation services
Communication preferences and feedback

Information Collected Automatically:

Website usage data (pages visited, time on site, click patterns) via Google Analytics
Attribution data (how you arrived at our website, referring URLs)
Device and browser information (IP address, browser type, operating system)
Advertising engagement data via Meta (Facebook) Pixel

2. How We Use Your Information

We use the information we collect to:

Respond to inquiries and communicate with prospective and current clients
Deliver and improve our content creation services
Send marketing communications (with your consent) via our email platform
Analyze website performance and optimize user experience
Generate leads and measure marketing effectiveness
Comply with legal obligations

3. AI and Automated Processing

Legalwrite uses artificial intelligence (AI) technology as part of our content creation process. Here is how we handle your information in this context:

Client-submitted materials (briefs, brand guidelines, reference content) may be processed through our AI-powered workflow to generate draft content.
We do not use client content to train external AI models or share it with third-party AI providers for model improvement purposes.
All AI-generated content undergoes quality assurance review before delivery.
Your content inputs are treated as confidential business information and handled accordingly.

4. Client Content and Confidentiality

When you engage our services, you may provide proprietary materials such as brand voice samples, internal documents, or strategic information. We are committed to protecting this content:

Client materials are stored on secure, encrypted servers with access limited to personnel directly involved in your project.
We do not share, sell, or disclose client content to third parties except as necessary to deliver our services or as required by law.
Upon project completion or termination of services, we retain client materials for 12 months unless you request earlier deletion or a longer retention period is agreed upon.
You may request deletion of your client materials at any time by contacting us.

5. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience and understand how our website is used:

Google Analytics: Collects anonymized data about website traffic, user behavior, and engagement patterns to help us improve our site.
Meta (Facebook) Pixel: Tracks conversions from ads, builds targeted audiences, and measures ad effectiveness.
Constant Contact: Manages email subscriptions and tracks email engagement metrics.

Your Choices:

Disable cookies through your browser settings
Opt out of Google Analytics via Google’s opt-out browser add-on
Manage Meta ad preferences through your Facebook account settings
Unsubscribe from marketing emails via the link in each email

Do Not Track: Our website does not currently respond to “Do Not Track” browser signals. However, you may use the opt-out methods described above to limit tracking.

6. Data Sharing and Third Parties

We do not sell or rent your personal information. We may share your information with the following categories of third parties solely to operate and improve our services:

Service Providers: Analytics platforms (Google), advertising networks (Meta), and email marketing services (Constant Contact) that help us operate our website and communicate with you.
Professional Advisors: Legal, accounting, or other professional advisors as necessary to protect our business interests.
Legal Requirements: Government authorities or other parties when required by law, legal process, or to protect the rights, property, or safety of Legalwrite, our clients, or others.

7. Data Retention

We retain your information only as long as necessary to fulfill the purposes described in this policy:

Contact and lead information: Retained for 3 years from last interaction, unless you request earlier deletion.
Client project materials: Retained for 12 months after project completion, then securely deleted unless otherwise agreed.
Website analytics data: Retained according to the default retention periods of our analytics providers (typically 14-26 months).
Email marketing data: Retained until you unsubscribe; suppression lists maintained to honor opt-out requests.

8. Data Security

We implement industry-standard security measures to protect your personal information, including encryption in transit (TLS/SSL), secure server infrastructure, access controls, and regular security assessments. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

9. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

Access: Request a copy of the personal information we hold about you.
Correction: Request correction of inaccurate or incomplete information.
Deletion: Request deletion of your personal information, subject to certain exceptions.
Opt-Out: Opt out of marketing communications at any time.
Portability: Request your data in a portable format where technically feasible.

To exercise these rights, please contact us using the contact method(s) available on this website. We will respond to your request within 45 days. We may need to verify your identity before processing your request.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to Know: You may request information about the categories and specific pieces of personal information we have collected, the sources of that information, the business purpose for collection, and the categories of third parties with whom we share it.
Right to Delete: You may request that we delete your personal information, subject to certain exceptions (such as completing a transaction or complying with legal obligations).
Right to Opt-Out of Sale: We do not sell your personal information. If this practice changes, we will update this policy and provide an opt-out mechanism.
Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

To submit a CCPA request, please contact us using the contact method(s) available on this website. We will verify your identity and respond within 45 days (or up to 90 days if we notify you of an extension).

11. Children’s Privacy

Our website and services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we learn that we have collected personal information from a child under 18, we will take steps to delete that information promptly. If you believe we have inadvertently collected information from a child, please contact us immediately.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make material changes, we will update the “Effective Date” at the top of this policy and, where appropriate, notify you via email or a prominent notice on our website. We encourage you to review this policy periodically. The latest version will always be available at http://legalwrite.io/privacy-policy.

13. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us using the contact method(s) available on this website.